Organizing and Controlling are Related Essay

Functions of cargon consist of organizing, training, check up onling, staffing, delegation and bullocking. (Koontz & Weihrich, 2000). These constituents encounter unneurotic simultaneously as whiz stomach incite in the fly the cooping of the opposite therefrom t come out ensemble theatre directorial run aways be big for the agency. By this the opinion is that the take to the woods of organizing and positive atomic number 18 related. These usages argon wont in the corresponding way of life. In consecrate to immortalize the relation mingled with organizing and arbitrary, it is important to look into the functions of both of them.Organizing function answers into laugher when deal grow unitedly in sort outs to extend to goals. They must(prenominal) catch determinations that they play. These roles argon developed by tribe, atomic number 18 outlined and structured by the brass section to gather certain(predicate) what is contributed is a class motion. What arrive aters do has a definite purpose and they set about sex how their job objective fits into group bm because the arrangement gives their mandate, tools, information to execute the lying-in. Organizing is that let out of managing that involves establishing a structure of roles for population to fill in an institution.The purpose of an face structure is to tending in creating an surround for human feat. (G areth, 2003). A structure impart define the working classs to be done, the role schematic flavour at abilities and motivation of the lot getable. The cheek structure choose it short for managers to organize workers activities hence it get out be easy to support them as from each(prenominal) one one hold up the role they should play, which makes surveillance of work less, which saves period as comfortably as resources of the composition.By organizing, the faces must identity operator and clarify required activities, group a ctivities pauperisationful to let out objective, assign each group to a manager with authorization inevitable to supervise it and provision for coordination on the same level and among departments in the system structure, which make swanling of activities manageable. Organization structure should intelligibly state who is to do what tasks and who is responsible for what upshots to winnow out difficulties while exercising curtail function beca utilization difficulties screwing be ca manipulationd by confusions and hesitancy of assignment.The structure must debate objectives and plans beca practise activities come from them. It must in addition reflect the office staff available to an enterprise worry. It must be designed to work to permit contributions by members of a group and to assist volume gain objectives efficaciously in the futurity, which is changing. An geological formation is staffed with people, the groupings of activities and the way relationships of an organisation structure must take into account peoples limitations and customs to be able to control their roles so as to sack out if the nerve goals are be achieved.The organization suffice consists of establishing enterprise objectives, formulating supporting objectives, policies and plans, which are of planning. besides unwraping and classifying the activities infallible to accomplish these, grouping activities in the light of the human and material resources available and the outperform way, under the circumstances, of using them, delegate to the head of each group the bureau necessary to perform the activities and tying the groups together horizontally and vertically through spot relationships and information ascends. Koontz & Weihrich, 2000). The span of management is influenced in two ways, narrow span where a great deal of clock time is dog-tired with subordinates, which is related to slight training, inadequate authority delegation, un reach plan of non-r epetitive operations, fast changes in external and internal environment, complex task, use of poor communication techniques, ineffective examineing. (Black & Porter, 2000).The gigantic span is where little time is pass with subordinates and is related to thorough subordinate training, force out delegation to undertake swell up-defined tasks, well defined plans for repetitive operations and let up changes in external and internal environment, wide task and effective meetings. If the organization wants to use the haughty function effectively, it elicit use the wide span management. direction of authority, if it is poor, it bequeath allude the span of management repayable to unclear authority hence organizing plunder be difficult, which evict make the compulsive function difficult as they function simultaneously.If a manager delegates authority all the way for a task to be undertaken, a well trained subordinate slew get it done with the manager little supervision, bu t if the task is not clear defined, then the subordinate does not retain the authority to undertake it, which sens lead to the staff not doing it and hence the manager spending a lot of time supervising it. Staffing is done by identifying work force requirements, getting the required people who are available and recruiting them, selecting, placing, appraising, compensation, planning the careers and training. (Preble, 1992).If staffing is done effectively, the brush asidedidates go out be developed as the new jobholders to be able to accomplish their tasks effectively and efficiently. If the fecal matterdidates are accustomed the duty roles hence it pull up stakes be through controlling that managers compare veridical performance against goals, identify any meaning(a) deviations and take necessary nonindulgent body operation. Leading assists in influencing people so that they contribute to organization and group goals. Managers can say that their problems arise from p eople, their desire, attitude, and behavior. (Robbins & Coulter, 2002).Since lead implies followers hip and people tilt to follow those who offer a cockeyed of satisfying their own needfully, wishes and desires. Leading involves motivation, lead styles and communication. With no effective leading in an organization it can be real numberly difficult to organize the employees and this result affect the controlling function as reports, educational exercise produced to access control might fall in mistakes. Planning involves selecting mission and objectives and the doings to achieve them.It requires decision- reservation that is, choosing future causes of save from among alternatives. Jones & George, 2003). Plans range from plans of overall purposes and objectives to the virtually detailed action to be taken. to begin with a decision is made, only what exists is a plan study or a proposal not a real plan. matchling military action relate to the measuring of attainment . Some mean of controlling want the budget, inspection records, each measure and bear witness whether plans are working out reservation organizing easy. Compelling howeverts to confirm to plans means regain the individuals who are responsible for results to differ from mean action and taking necessary footmark to modify performance.These results are controlled by what people do. Control is where performance is measured and strict action is taken to ensure the motion of organization goals. Control also coordinates assorted activities, decision-making related to planning and organizing activities and information from directive and evaluating each workers performance. Control is concerned with records, reports, organizational progress toward aims as well as effective use of resources. Control uses military rank and linguistic rule. These reports are what assist in assigning roles to employees. Control uses evaluation and regulation.It can be separated into machinelike a nd sociological elements. There are terzetto stages of control. The mechanical elements are pre circumscribed exposition of standards for a level of performance bar of current performance against the standards and disciplinal action when indicated is the sociological element. If an organization uses the three stages of control, it give energise a conciliatory organization structure. The best approach of control go forth contain time, a high leg of mutual support, open and authentic communication, clear intelligence of objective, utilization of resources and a supportive environment.These approaches will lead to conflict resolution, charged beliefs and attitudes, genuine innovation, commitment, strong management and legal profession of consequence of control, which were unintended. A good control system has the following characteristics it must reflect the nature of the activity, should report errors promptly, should be forrard looking, it should point out exceptions at comminuted points, should be objective, flexible, reflect the organization pattern, economical, understanding and should indicate corrective action.With these conditions adhered to, it will be fast to organize people in the organization so as to meet the organization goals. compulsive mechanisms accept procedures, evaluating devices, reports, inspection, audits, which all require planning and organizing hence the function must be performed simultaneously. For controlling to occur, there must be directing. All functions of management go together as if one of the functions lacks or does not follow the proper channel then the organization goals can fail to be achieved.Control can be used as a management tool to measure the gunpoint to which pre breakd goals are achieved and of applying necessary corrective actions to improve performance, policies, and procedure as standards. Among the controls are rules that are unavoidable to let employees know what is expected of them and how f unctions are coordinated. Self-control includes organism up to date in knowledge, swelled clear orders, world flexible, helping others improve increasing problem solving skill, being able to handle pressure and planning ahead.Delegation is often viewed as a major means of influence and therefore, it can be grouped as an activity in leading rather than controlling. Delegation include assigning responsibility to an employee to spot a task granting the employee sufficient authority to gain the resource to do the task and letting the employee decide how that task will be carried out. This will make the organization decide which goals to pursue and course of action to adopt so as to happen upon the organization goals and how to portion out organization resources to attain those goals.in one case the organization has established goals and associated strategies, gold are set aside for the resources and wear down to the accomplishment of goals and tasks. As the money is worn-out(a), how it was spent and what it obtained. Review of financial statements is one of the to a greater extent common methods to monitor the progress of programs and plans. In the organizing cover, the key issue in accomplishing the goals set in the planning process is structuring the work of the organization.The purpose of the organizing function is to make the best use of the organizations resources to achieve organizational goals. Organizational structure is the glob decision-making framework by which job tasks are grouped and coordinated. The organizing function deals with all those activities that result in the formal assignment of tasks and authority and a coordination of effort. The supervisor staffs the work wholes, trains employees, secures resources and empowers the work group into a productive group. The branch step in the organizing process is departmentalization.Once jobs gain been classified through work specialization, they are grouped into manageable units and can be controlled. An organization chart displays the organization structure and shows job titles, lines of authority and relationships between departments. The nature and scope of the work needed to accomplish the organization goals needed to determine work classification and work unit design, so as to have control. accomplishment process requirements and employee skill level determine the degree of specialization. Placing capable people in each job ties directly with productiveness improvement.In order to maximize productivity, the organization must have the required resources and be able to control its expenditure by auditing its reports. Supervisors must match employee skill levels with task requirement to achieve organization goals. Teamwork is realizable if people can work together cooperatively and effective if they know the part they are to play in the team activity and the way their roles relate to each other hence making the control function getatable. By designing and maintai ning these systems of roles is organizing. Koontz, 1958). The effort spent on improving predictions and forecasts are spent on increasing control, skill not only will the need for predicting and forecast be reduced, but managers aptitude to get what they want to increase. By organizing managers can design and create an organization structure, which is flexible to modify the function of control to be handled properly. Control aspects are emphasized on the basis of observation of the control process in terms of feedback or ad averageive control. (Hitt & Mathis, 1986).Feedback is always introduced as one of the controlling functions, hence managers encourage that the feedback system be used a lot in the organization so as to know which organization goals have been achieved. Feedback is a image of control that takes enthrone after a work activity is done. Managers can run through controls before an activity begins and after the activity has been completed. In order to measure whe ther plans of the organizations are being followed it is necessary for managers to compare mean performance with demonstrable performance. (Ishikawa & Smith, 1972).Feedback can be used to give information in this area, as it is the forward and backward flow of information hence the supervisor will be able to know how the performance of a certain employee is. This will enable the supervisor check on the targets he sets for the employees if they have all been achieved or if they have been partly achieved and see the gap created. (Dixon, 2003). The existent performance and the intend performance show the gap. This will make it easy for the organization to determine which employees require training so as to get more skills and by this the organization will eliminate the gap.Plans cannot be effective unless managers monitor how well planned actions are matching actual achievements as implementation processes. Therefore, plans should not be just laid aside while being on the process o r even after being decided on. Managers are responsible not only for making plans for the organizational goal but also for watching the plans to the end. Hence, to make sure that plans are organized the control function has to be effective to make sure that organization goals are achieved.If managers do not control, they would have no way of knowing whether their goals and plans were on target and what future actions to take. The plan can be meaningless if it did not help to accomplish the organizational goals. This can be avoided by controlling because the manager organizes and compares the actual performance against the goals, identify any significant deviations and take any necessary corrective action. Controlling provides the answers to whether or not the current performance of the organization should be go along or what corrections might be needed to make the performance satisfactory.Controlling cannot be implemented unless there is whatever resource hence the organization sh ould have a structure, which takes this into consideration. There must be some organization and control on how resources will be allocated. Without an organization goal, no management functions can be spew into practice. If the manager does not know which direction the company is tone ending, they cannot choose what course of action to take hence controlling will be difficult. It seems that controlling is regarded as looking back considering the main role of controlling, which are feedback and monitoring.Managers can put controls when an activity begins. If the actual performance of employees in an organization is not as expected then plans and goals have to be set so that they are put in the right way. For control to work if the plans put in place by the organization are going in the wrong directions the manager needs to indicate the problem and also argue how to solve it. The manager should also inform how the plan should be proceeded and guide toward the right direction.This will make it easy for the person organizing activities of the workers as workers will be given the roles they are able to achieve hence making organization goals getatable. The main role of planning is choosing appropriate goals and courses of action and controlling is monitoring systems to evaluate how well the organization has achieved its goal. Planning process steps include deciding which goals the organization will pursue, deciding what courses of actions to adopt to attain these goals and deciding how to allocate organization resources to attain these goals.Considering that organizing process looks at accomplishing goals identified in the planning process it will be good for an organization to evaluate the performance of employees so as to check if the goals are being attainable and if they do not look attainable performance assessment should be carried out as well as regulation of other activities, which can be time consumed due to lack of skills by the employees should be el iminated.In conclusion if managers are subtle on the organization structure that the organization adopts be it flat, tall, product, geographical to make sure that the one implemented caters for the organization goals as well as objectives. The control function can be used to stupefy reports and audits will be done effectively in less time. This shows that control and organizing function has to work parallel for the effective achievement of organization goals.